SCOPE OF WORK
HPTN STUDY
DELIVERABLES
Before Study Implementation
- Email alias lists
- Dedicated webpage on HPTN.org
- Informational materials (fact sheet, FAQ, palm card)
- Community stakeholder input
- Recruitment plan
- Communications plan
- Media communications (local press releases, social media, etc.)
- Study training on communications materials
- Plan for recruitment outreach success evaluation
- Study branding**
- Study name, logo, brand guide, PowerPoint templates, letterhead
- Study website**
- Recruitment and community education materials**
- Graphics and photography portfolio**
- Material procurement**
- Digital marketing campaigns**
**Studies such as Phase III, Vanguard, or studies with novel or unique components will receive these additional deliverables, as needed.
During Study Implementation
- Study launch notification
- General PR (social media, website)
- Monitor analytics, feedback, surveys etc.
- Collect feedback from sites on recruitment communications
- Continuous website updates
- Update materials/develop new retention materials as needed
- Messaging for DSMB outcome**
**Studies such as Phase III, Vanguard, or studies with novel or unique components will receive these additional deliverables, as needed.
After Study Implementation
- Results dissemination plan
- Study CWG Call
- Network stakeholder call
- Network community results call
- Network and study-specific website announcements
- Network website press page, if needed
- Media announcements
- Social media posts
- Evaluate success of recruitment activities/materials
- Support conference special sessions
- Media and/or press outreach
- Media relations SOP for studies
- Media relations resources
**Studies such as Phase III, Vanguard, or studies with novel or unique components will receive these additional deliverables, as needed.
SCOPE OF WORK
HPTN NETWORK DELIVERABLES
Social Media & Network Updates:
- Daily social media channels management
- Monthly newsletter
- Year-in-review video and/or graphic
Conferences & Network Meetings:
- HPTN conference schedule
- Booth management
- Liaising with presenters
- Presentation(s) collection
- Webinar planning and execution
- Registration vendors
- Meeting materials (websites, conference booklet, flyers, signage, swag)
- Meeting app creation and management
- Hybrid meeting software procurement and management
- Satellite sessions
- Social media graphics and posts
- Poster review / poster SOP
Applications & Systems:
- Email Alias List Requests
- MRC Submission Requests
- Monday.com
- HPTN LMS (H.E.LP.)
- HPTN Database (DeLorean)
- Application subscription procurement management
RESOURCES
Media Consent and Release Form
A new form must be completed anytime photos, videos, audio recordings, or other content are collected at an official HPTN event or activity
HPTN Network Templates
Visit to find the Brand Guide, Logos, Poster Templates, PowerPoint Templates, Letterhead, and Video Call Backgrounds
HPTN LOC Handbook
Visit to find Study-Specific Templates, Study Websites, and more (under “Communications Team”)